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The purpose of the Crisis Management Plan
is to provide
our students, faculty, staff and community members a plan
to manage and assist with duties and responsibilities when responding to a
crisis situation.
Crisis Management Team/General Duties and
Responsibilities
Principal: Steve Westbrook
Notify students and teachers of necessary procedures
Command Center
Associate Principal: Maurice Swinney
Verify accuracy of crisis information
Notify Superintendent
Call 911 if necessary
Refer media to district spokesperson
Assistant Principals: Mia Edwards: Maintenance,
Francis Grayson: Crowd Control,
Beth Templet: Transportation
Assistant principals should respond directly to crisis, seal off high-risk
area, and move/direct students to areas of safety
School Resource Officer: Michael Brooks
Secure the area
Call for assistance as necessary
Assist in directing emergency services
Assist in traffic and crowd control
School Counselors: Dareth Auzenne, Deenie Couvillion, Jamie Kramer,
Ava Lancaster
Provide crisis counseling to students
Assist administration during crisis as directed
When required notify counseling supervisor/contact additional counselors
Provide post counseling information to students/parents/community
School Nurse: Milette Vice
Administer first aid
Accompany student(s) to hospital
School Interpreters: Yannik Brignac, Amy Wilkins, Lisa Morgan
Report as necessary
Communicate with parents
CPR Trained Individual: Scott Arceneaux, Andrew Lefebvre
Assist with medical needs
Assist as necessary
School Secretary: Wendy Boudreaux, Jerry Holland
Assist Principal/Assistant Principals
Outgoing communication
Faculty Assistants:
Command Center: David Oliver
Transportation: Dennis Beaver
Maintenance: David Joshua
Crowd Control: Phil Daily
Phone Numbers
Individual/Agencies to Notify (225)
Superintendent: 621-2300
Gonzales Police: 647-7511
Ascension Parish Sheriff: 621-8300
Ambulance: 911
Hazardous Material Incident: 911
Fire Department: 911
Electrical Company, Entergy: 1-800-968-8243
Gas Company, ATMOS: 1-800-654-6669
Hospital: St. Elizabeth--647-5000
Baton Rouge Water Treatment: 389-3240
Poison Info Hotline: 647-8080 or 1-800-256-9822
Crisis Response Procedures
I. Fire Drills
Procedures
In response to fire or a potential violent act such as a bomb threat or
any other emergency that the Principal deems as necessary to evacuate,
procedures for evacuation should include the following:
Teachers and students should move quickly and in an orderly manner
proceeding to their designated area outside of the building. Teachers
should leave doors UNLOCKED but CLOSED, unless otherwise instructed.
Teachers should be attentive; check roll carefully and report students as
“missing” or “extra” as required. It is important to maintain order; check
roll periodically in the event the evacuation is lengthy, and be prepared
to move to another site if the situation dictates an additional response.
Teachers and students should stay clear of all access driveways to provide
ample room for Emergency Personnel and Equipment.
Method of notification
There are two basic methods of notification: the fire alarm system or
Principal/principal designee requesting evacuation using the PA system.
Response for teachers in class
Quickly, but in an orderly manner, direct students to follow the
evacuation procedure that has been rehearsed. Teachers should be the last
one out. Remember to bring a class roster to help account for students,
turn out the lights, and leave the door unlocked. Reassemble the students
in a pre-determined location outside the building and immediately check
roll using the class roster. It is important that you report any students
in your area (under your supervision). If that student is NOT assigned to
you during the period the evacuation occurred, report that student as
extra. Any student that is assigned to you during the period of the
evacuation (excluding students known to be absent) but is NOT with you
outside the building should be reported as missing, even if you think you
know where the student is located. Monitors will float to each area to
inquire about missing or extra students. Finally, require that the
students under your supervision remain in your area until further notice.
Conference period teachers should report immediately to an assigned area
to assist in the accounting of students.
Additional procedures for special circumstances
If the crisis occurs during a lunch shift:
Students in class will follow the above procedure. Students at lunch will
exit the commons area/patio area moving toward the bus lane or the
nearest/safest exit. Once the students are safely out of the building,
he/she should begin to move toward the pre-determined evacuation area for
3rd block. The process of moving students out of the building and to their
assigned areas will be monitored by all lunch period duty personnel.
Lunch Duty personnel will facilitate the orderly evacuation of students at
lunch to their 3rd period teacher’s evacuation area. Then, these duty
teachers should report to the nearest administrator for further
instructions.
Teachers at lunch should exit the building by way of the nearest/safest
exit and move to the pre-determined evacuation area to account for their
3rd period students. REMEMBER TO BRING A CLASS ROSTER.
Teachers on their conference period should report immediately to the bus
lane by the Student Office doors to assist in accounting for students.
If the crisis occurs during a class exchange
Students should exit the building using the nearest/safest exit. Once
safely out of the building, move in an orderly manner to the
pre-determined evacuation are of your PREVIOUS period teacher.
Teachers should exit the building using the nearest/safest exit while
ensuring the safe and orderly exodus of the students. Once safely outside
the building, report to the pre-determined evacuation area to account for
students or the area assigned to you to assist with the accounting of
students whichever is appropriate.
Provisions for Designated Personnel
Custodians: The Head Custodian will ensure that all Custodial
Personnel are safely out of the building and have gathered in a designated
location near the bus lane. Custodial staff should attempt to check
Student Restrooms as it is safe to do so, and report the assessment of
restrooms to the Head Custodian. The Head Custodian will then contact the
Administration for further instructions.
School Nurse: Evacuate the building using the safest exit relative
to your location. When safely outside, report to the nearest member of
Administration for further instructions.
Cafeteria workers: Evacuate the Kitchen/Commons area by using the
nearest/safest exit. Assemble in a designated location near the bus lane.
The school level Supervisor of Food Services should provide Administration
a report relative to the accounting of Food Service personnel.
Athletic Trainer: Ensure the safe evacuation of all students
assigned to you during the evacuation period. Account for all students and
report the information to the Student Accountability Monitor. Have a
colleague (located adjacent to your assigned evacuation area) supervise
your students. Report to the nearest Administrator in your area for
further instructions.
Guidance Department: Report student information to the appropriate
Accountability Monitor and designate one individual to monitor the
students under your supervision. Those not designated to monitor/supervise
students should report to the nearest Administrator to assist as needed.
II. Shelter in Place or Lock Down
Procedures
In response to an incident or potential incident of school violence
such as terrorism or initial response to a bomb threat, a hazardous
materials crisis, or any other crisis that requires everyone to remain in
place. Procedures for securing in place or lockdown should include the
following:
Teachers should lock doors; only leave unlocked if instructed to do
so. Move students away from windows and doorways. Block/seal gaps around
doorways with available materials i.e. coats, jackets, pullovers, towels
to protect air quality and provide students with small rags/towels
dampened with water as needed. Turn OFF room AC units if the crisis
involves harmful fumes or a threat to Air Quality. If the crisis involves
violent intruders, have students lay flat on the floor and away from
visible doorways. Teachers should account for students and report
information to appropriate personnel as instructed. Keep student rosters
handy in case an evacuation is required.
Check general condition of the room to ensure safety. Be attentive to
suspicious or unfamiliar items in your room, especially if the crisis
response is relative to a Bomb Threat. If the exercise to Secure In Place
is a response to a Bomb Threat, TURN OFF all Electronic Devices such as
cell phones, PDAs and pagers, and be prepared to evacuate the building as
a pending response to this situation. Be aware that an evacuation may be
pending for any Secure-In-Place initial response and be prepared to
evacuate using the Building Evacuation process as defined in Section I or
by following alternative instructions from Emergency Personnel if
alternative instructions are necessary.
If the emergency involves hazardous materials:
* Doors should be sealed with a wet towel.
* Students should be given a wet towel/rag.
* All AC units should be shut down.
If the emergency involves weapons:
Suspected weapon:
* Confidentially contact neighboring teacher
or front office. Include as much information as possible.
* DO NOT leave the classroom. DO NOT
confront the suspect.
* Continue to maintain normal routine and an
administrator will handle the situation.
If weapon is displayed:
* Contact office or neighboring teacher the best way
that you can based on the situation.
* Use extreme caution. DO NOT try to
disarm. Follow suspect's directions.
Method of Notification
Principal/principal designee will notify St. Amant personnel
via the overhead PA system to secure in place. The instructions to secure
in place will include whether or not to lock the door, to whom Student
Accountability emails should be sent, and a brief description of the
crisis if appropriate. In the event that the PA system is unavailable,
some alternative method of notification will be established to ensure the
safest most efficient method of securing the campus.
Response for teachers in class:
Teachers should immediately lock your classroom door(s), close all
windows, and move students away from doors/window. You may cover or shield
door window if it is convenient. When locking your door, allow any student
seeking refuge in the immediate area to move into your classroom.
Teachers should communicate an account of students to the administration
by using the email. The email should be sent to to the designated person
identified during the overhead announcement that initiate the
Shelter-in-Place. In the event the crisis prevents designating an
email recipient, send the emails to all Administrators. The email sent should be as brief as possible, but very
clear in describing your situation relative to the accounting of and
safety of students under your supervision.
• Examples: “Missing students (list names)”, “Extra students: list names”,
or “All here and ok” is vital to the efficient process of total campus
security and safety.
Teachers located near Student Restrooms or located adjacent to the student
restrooms should check these areas before Sheltering In Place. Include
your assessment of these areas when reporting to Administration regarding
your safety and the accounting of your students. Remain in your classroom
until further notification. DO NOT open your door for anyone except
administration/central office personnel or a law enforcement agent if
instructed to lock your door. You may direct students to lay flat on the
floor even if specific instructions have not been given to do so if it is
your impression that danger is imminent.
If email is unavailable, wait to be contacted by administration for the
accounting of students. You may consider using a cell phone if it is
absolutely vital to contact someone but it will be highly possible that
land lines are being used to contact various agencies for assistance.
DO
NOT USE THE CLASSROOM PA SYSTEM TO CALL THE OFFICE OR OTHER TEACHERS. The
house phone system needs to remain open and available for Emergency
Responders/School Administration.
Response for conference period teachers:
Teachers should move to a protected area as quickly and orderly as
possible. Lock/secure the entrance to the area and close windows. If email
is available, send a message to administrators and main office secretaries
to communicate your location and physical safety. Otherwise, wait to be
contacted by Emergency Personnel or Administration.
Additional procedures for special circumstances:
If the lockdown occurs during a lunch shift:
Lunch duty personnel will direct students to a safe area, preferably the
commons area. If the Commons area is not a safe area, then students will
be directed to the nearest classroom, the gym area, or the main office as
appropriate.
Custodians will secure/lock the entrances of the surrounding exterior
doors. An attempt to account for students (name of each student) should be
made. Communicate the accounting of students and your whereabouts to the
administration/secretaries via email (if available). Remain in the area
until further notification.
If the lockdown occurs during a class exchange:
Teachers and students should move immediately to the nearest/safest area
of the school. If possible move back to your previous class. If
instructed, entrances to the area need to be secured/locked, windows
closed, and everyone should move away from windows.
Teachers should make an attempt to communicate their location, the names
of students under their responsibility, and physical condition.
Teachers and students should remain in the area until further
notification.
Physical Education classes:
If in a locker area or gym area, remain in place and follow procedures
listed above for teachers in class.
If outside, move immediately to the nearest/safest enclosed area and
follow procedures listed above for teachers in class.
If the class members are in more than one area (some in a gym, some in a
locker room) you should monitor/supervise the students in your area by
following procedures listed above for in class teachers.
Communicate your whereabouts and student information via email if
available.
If the emergency involves hazardous materials:
• Doors should be sealed with a wet towel.
• Students should be given a wet towel/rag.
• All AC units should be shut down.
Provisions for Designated Personnel: (Shelter-In-Place)
Custodians: The Head Custodian will ensure that all custodial
personnel are safe and accounted for and will verify the location of each
person (via campus radio, PA system, etc.). The Head Custodian will then
contact the Administration for further instructions.
School Nurse: Contact Administration (email, PA system, cell phone)
to communicate your location and to receive instructions for the possible
need to assist.
Cafeteria workers: The school level Supervisor of Food Services
should provide Administration a reporting relative to the accounting and
location of Food Service personnel as soon as possible using email, PA
system, or cell phone.
Athletic Trainer: Ensure the safety of all students assigned to you
during the Shelter-In-Place period. Account for all students and report
the information and your location to the proper Administrator. Have a
colleague (located adjacent to your area) supervise your students, if it
is safe to do so. Await further instructions from Administration to assist
as needed.
Guidance Department: Report student information to the appropriate
Administrator via email, PA system, or cell phone. Then designate one
individual to monitor the students under your supervision (if it is safe
to do so; that is IF all students can safely be assembled in the same
location in your area). Those not designated to monitor/supervise students
should communicate their availability to the Administration to assist as
needed.
III. Evacuating the Campus
In response to incidents or potential incidents of school violence,
hazardous materials emergencies, or any other crisis that requires leaving
the school campus.
Procedures
Teachers should have access to their class rosters and check rolls as
often as possible. Account for students before and after every step that
requires students to change locations, for example, check students before
leaving an area in which students are assembled and immediately following
a successful relocation maneuver. Report the accounting of students to
appropriate personnel using pre-established communication channels (email,
verbally to monitors, or other appropriate methods) as you are able to do
so. Always remain with your students and maintain order so that an
immediate response to instructions can be successfully implemented.
If the Campus Evacuation follows a school wide building evacuation
response:
Administrative personnel, law enforcement agents, emergency responders, or
central office personnel will direct students to buses to be transported
to a distant area. Teachers, along with other school personnel and
emergency responders, will monitor students during this process.
If an area within walking distance of the
school campus is available and appropriate, students will be direct to
this area (examples: the VFW Hall or St Amant Park). Teachers, along
with other school personnel and emergency responders, will monitor
students during this process.
Teachers should consistently account for
students under their supervision. Remember to "call roll" each
time you relocate, that is, after loading a bus and exiting, etc.
If the Campus Evacuation follows a lockdown response:
Administrative personnel, law enforcement agents, emergency responders, or
central office personnel will direct individual groups of students along
with the supervising teacher to a bus OR another are within walking
distance deemed safe and appropriate. In other words, the evacuation
process will be directed by Emergency personnel in a manner that moves
each group from their LOCKDOWN location to an off-campus location.
Provisions for Designated Personnel
Custodians: The Head Custodian will ensure that all Custodial
Personnel are safe and accounted for. The Head Custodian will contact
Administration to receive instructions for assisting with the Evacuation
School Nurse: Report immediately to the Administration for
instructions relative to assisting with the Evacuation and medical needs
of students and staff.
Cafeteria workers: The school level Supervisor of Food Services
should conduct and supervise the safe evacuation of the Cafeteria staff by
communicating with the Administration relative to the condition of the
personnel and Food Service Area.
CPR Trained Individuals: Ensure the safety of all students assigned to you
during the evacuation period. Account for all students and report the
information and your location to the proper Administrator. Have a
colleague supervise your students, if it is safe to do so. Attempt to
communicate with Administration to assist with Medical needs of students
and staff.
Guidance Department: Secure the safe evacuation of students under
your supervision. Then designate one individual to monitor the students
under your supervision (if it is safe to do so; that is IF all students
can safely be assembled in the same location). Those not designated to
monitor/supervise students should communicate their availability to the
Administration to assist as needed.
Off Campus Communications Post
In situations where the emergency is such that parents will be compelled
to check on their child, an off-site communication post may be established
if the crisis prevents outsiders from accessing the campus. The post will
be located as near to the school as determined is safe, such as St Amant
Primary/local church. Local media, local law enforcement agents,
school system personnel, and other crisis response agencies will assist in
communicating the location of the off-site post.
IV.
Moving to interior walls of the building (in response to threatening or
severe weather)
Procedures
Teachers should move students to an area of the building where there
is an interior wall and no windows. Sit with your back next to the wall,
your face down, and your head tucked between your legs.
Account for students prior to moving to wall (if time permits), again when
safely located along the interior wall (if time and conditions permit),
and once more following the incident. Report “missing students” and “extra
students” to appropriate personnel as available.
V. Medical
Emergency
Procedures
Teachers should send or call for help.
Let the office know if 911 is needed and to notify CPR certified persons
in school building of a medical emergency. Keep the student as
stable as possible. Do not attempt to move a seriously injured
student unless he/she is in imminent danger. If the situation is
serious, move other students to another teacher's class until you are no
longer needed. If the situation is not serious, move student to the
office. Fill out an accident report form ASAP, if required.
**In the event of a CODE BLUE, an
announcement will be made asking emergency team members to report to their
designated positions. Keep all students in class until an
announcement is made signaling the end of the code (ignore all bells until
further instructed).
V. Media Protocol
The Superintendent or principal/principal designee will be the
spokesperson for the school. Information given to the media will be
determined by the principal and, if warranted, in conjunction with the
Superintendent and the police department. Teachers are encouraged to not
speak to the media. Students will be asked not to give interviews until
the crisis has passed.
Media personnel must secure permission from
the Principal to enter the campus. Media personnel will not be allowed to
speak to anyone on campus without authorization. In times of crises, the
campus will be closed to all media except by invitation of the Principal.
V. Post Crisis Intervention Plan
Team Role
The main focus should be the immediate emotional, psychological and
physical areas of the school community. The most effective place to
deliver this care is in the school setting. Protection is the main concern
during this period. The severity of the incident will necessitate a plan
to protect the students within the school community.
Team briefings will need to be convened with the intervention team at the
first opportunity after a traumatic event. It is also important to hold
regular briefings throughout the crisis. The briefings should be held in a
place without distractions and should be facilitated by the team
administrator or the school principal.
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